7 ChatGPT Prompts I Use Daily as a Data Analyst

DEEP CHATTERJEE
August 27, 2025

Being a data analyst often feels like juggling.

Databases.
Messy spreadsheets.
Explaining metrics.
Deadlines.

It can get overwhelming.

That’s why I started using ChatGPT — not as a chatbot, but as an assistant.

Here are 7 prompts that save me time every day.

1. Summarize a dataset

Prompt:
“Here’s a CSV snapshot: Month, Sales, Region… Can you summarize the key trends and flag anything odd?”

👉 Why it helps:
Fresh eyes catch spikes, dips, or seasonality you might miss after hours of work.

Prompt:
“Can you explain K-means clustering as if I’m a high-school student?”

👉 Why it helps:
It makes analytics jargon clear.
And helps stakeholders actually act on your insights.

Prompt:
“Given tables Orders and Customers, how can I list the top 5 customers by total spend in the last year?”

👉 Why it helps:
No more staring at joins and filters.
You get a solid starting point, then refine it.

Prompt:
“Here’s a CSV with typos in column headers and missing values. Can you write a pandas script to clean this up?”

👉 Why it helps:
Repetitive cleaning is boring.
AI builds the boilerplate code so you can focus on analysis.

Prompt:
“I have monthly sales data by region and product. What are some creative ways to visualize this?”

👉 Why it helps:
Break free from bar charts.
Think heatmaps, sunbursts, or interactive dashboards.

Prompt:
“Here’s my summary of findings from the latest campaign. What other factors should I consider? Any potential biases?”

👉 Why it helps:
AI acts like a second set of eyes.
It spots blind spots — like seasonality or bias — before your boss does.

Prompt:
“Based on these findings, can you write a 2-paragraph executive summary for senior management?”

👉 Why it helps:
Executives want clarity.
This saves time and delivers it.

ChatGPT won’t replace your judgment.
But it can cut grunt work.
It can help you move faster.
And it can make you a better communicator.

Start small.
Pick one or two prompts.
You’ll feel the difference.

💡 Which of these would you try first?
Reply and tell me — I’d love to hear.

Want more content like this?
Just reply with “👍” and we’ll keep them coming.